Production Management System — User Guide
Senior Manager
Guide
The system gives you the portfolio view you need. Your role is to act on what it tells you.
As a senior manager, you have oversight of the full project portfolio. The Production Management System surfaces what is on track, what needs attention, and where risk is emerging — without requiring you to chase for updates. Your coordinator maintains the structure and supports owners. Your role is to interpret the picture the system presents and make decisions where needed.
Your dashboard views
Portfolio
A full list of all projects with current RAG ratings and last updated dates. Your primary overview of the portfolio at a glance.
By Programme
Projects grouped by parent programme, providing a structured view of the portfolio organised by area of work.
Compliance
Shows which projects are current, at risk, or non-compliant based on each project's defined update cadence.
Needs Attention
Surfaces red-rated projects, overdue updates, and projects that have recently deteriorated in status. Your exception view.
Using the AI query interface
The AI query interface is available from the dashboard. Use it to ask questions about the portfolio, identify patterns, or request an interpretation of the current picture.
The AI works from the data in the system. It does not have access to information outside of it — queries should be framed around what the system holds.
Treat AI output as a prompt for your own analysis, not as a substitute for it. The AI identifies patterns and surfaces observations — interpretation and decision-making remain with you.
You retain full decision authority at all times. The system supports your judgement; it does not replace it.
Guidance note
Effective AI queries are specific. "Which projects have been Amber for more than two updates?" will return more useful output than "What is the state of the portfolio?" Use the dashboard views first, then use the AI to probe what you find.
Acting on what you see
If a project is Red, establish whether the owner and coordinator are aware and what action is already in hand before intervening directly.
If a project is non-compliant, ask your coordinator to follow up with the owner before escalating further. Non-compliance may reflect a missed update rather than a genuine project issue.
If you require a change to project structure, ownership, or cadence, direct the request to your coordinator. They will action and confirm.
Patterns across the portfolio — multiple Amber ratings, repeated non-compliance — are as significant as individual Red projects. Use the Compliance and Needs Attention views together to identify systemic issues.
Access and support
Access is via magic link to your registered email address. Sign in at prodman.dynes-insights.com.
For access issues, contact your coordinator in the first instance.
Issues that cannot be resolved by the coordinator should be directed to John Dynes or other approved senior administrators.